Active

Committee Records Management

The organization shall maintain records management processes for each governance committee to ensure committee activities are properly documented and maintained. Processes shall include requirements for meeting minutes, decision documentation, and reports, with records maintained, protected, and made available to authorized parties.

Requirement ID
GOV-003-R011
Parent Control
GOV-003
Domain Code
GOV

Requirement Details & Guidance

GOV-003-R011 · GOV-003
Why This Requirement Exists

To ensure there is a reliable record of committee decisions and activities for audit, legal, and governance purposes, enabling accountability and transparency.

Implementation Guidance

Establish records management processes; define record types; ensure proper documentation; maintain records securely; provide access as needed; retain records appropriately; review records management effectiveness.

Practical Application & Audit Readiness

GOV-003-R011 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        GOV-003 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          COBIT2019 COBIT COBIT is an enterprise governance and management f... Clause: 4.2 – Align, Plan and Organize (APO) > APO01 – Managed I&T Management Framework > APO01.04 – Define and implement the organizational structures.
          COBIT
          Governance Framework
          		 v2019 View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 5(2)(c) – Clear roles and responsibilities for all ICT-related functions and governance arrangements Article 6(4) – Responsibility, independence and segregation of ICT risk management, control and internal audit functions
          EU
          Regulation
          		 vCurrent View →
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §1.6-14 – ISRMC; §1.6-15 – Control Management Committee
          India
          Guideline
          		 vLatest View →
          ISO22301 ISO/IEC 22301 ISO 22301 specifies requirements for a Business Co... Clause: 7.5.3 – Control of documented information
          ISO
          Standard
          		 v2019 View →
          ISO27001 ISO/IEC 27001 ISO/IEC 27001 specifies auditable requirements for... Clause: 7.5.3 – Control of documented information
          ISO
          Standard
          		 v2022 View →
          ISO27002 ISO/IEC 27002 ISO/IEC 27002 is a guidance standard containing a... Clause: 5.33 – Protection of records
          ISO
          Standard
          		 v2022 View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: GV.OV – Oversight | GV.OV-03 – Organizational cybersecurity risk management performance is evaluated and reviewed for adjustments needed GV.RR – Roles, Responsibilities, and Authorities | GV.RR-02 – Roles, responsibilities, and authorities related to cybersecurity risk management are established, communicated, understood, and enforced
          NIST
          Framework
          		 v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.13 – PROGRAM MANAGEMENT; PM-15 – SECURITY AND PRIVACY GROUPS AND ASSOCIATIONS, PM-2 – INFORMATION SECURITY PROGRAM LEADERSHIP ROLE
          NIST
          Control Catalog
          		 vRev. 5 View →
          NPCI-ISR NPCI Information Security Requirements NPCI information-security requirements define cont... Clause: Governance Controls; Governance and Oversight Structure – Governance Channels (Board of Directors / ISSC)
          India
          Standard
          		 vLatest View →
          PCI-DSS PCI DSS PCI DSS is an industry security standard maintaine... Clause: 12.1.1 – An overall information security policy is:; 12.1.3 – The security policy clearly defines; 12.1.4 – Responsibility for information security is
          PCI
          Standard
          		 v4 View →
          RBI-CSF RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: Circular §17 – Organisational arrangements
          India
          Regulation
          		 vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 3. IT Committee for REs; 1.2 GV.RR: Roles, Responsibilities and Authorities; 1.4 GV.OV: Oversight
          India
          Regulation
          		 vLatest View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC2.1 – Information and Communication – COSO Principle 13: The entity obtains or generates and uses relevant, quality information to support the functioning of internal control.
          AICPA
          Audit Framework
          		 vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Governance (GOV)
          Purpose:
          To establish, oversee, and continually improve the organization's security, privacy, and resilience program.
          Scope:
          Enterprise
          View

          Parent Control Context

          Control Baseline
          Control Name:
          Governance Committees (GOV-003)
          Summary:
          Establishes formal governance committees with defined charters, membership, roles, and decision-making authority to provide executive oversight and direction for the security and privacy program.
          Business Description:
          Establish and operate governance committees to oversee the information security, privacy, cyber risk, and compliance program.
          View