Active

Contract Maintenance

The organization shall maintain third-party contracts, including amendments, renewals, and terminations. Contract maintenance shall include management of contract changes, tracking of contract expiration dates, and processing of renewals, conducted consistently with contract records maintained.

Requirement ID
TPR-003-R009
Parent Control
TPR-003
Domain Code
TPR

Requirement Details & Guidance

TPR-003-R009 · TPR-003
Why This Requirement Exists

This requirement exists to embed and maintain security, privacy, regulatory, audit, service-level, and compliance requirements in third-party contracts and verify their fulfillment, specifically addressing contract maintenance, so that third-party risks remain identified, controlled, and aligned with organizational risk appetite.

Implementation Guidance

Establish and document the process for contract maintenance. Define accountable owners, required inputs and outputs, assessment or approval criteria, review frequency, monitoring, reporting, exception handling, evidence requirements, and escalation paths. Apply the process consistently across relevant third parties based on criticality, data sensitivity, service dependency, and risk.

Practical Application & Audit Readiness

TPR-003-R009 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        TPR-003 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.14-3.2 – IS provisions in contracts and SLAs
          India
          Guideline
          		 vLatest View →
          RBI-CSF RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: 11) Vendor Risk Management – 11.5 Provider adherence to legal/regulatory requirements and contractual audit/inspection rights
          India
          Regulation
          		 vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 1.6 GV.SC: Cybersecurity Supply Chain Risk Management
          India
          Regulation
          		 vLatest View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 30(1) – Written allocation of rights/obligations and service level agreements Article 30(2)(a) – Description of ICT functions/services and subcontracting conditions Article 30(2)(h) – Service-level descriptions and performance targets
          EU
          Regulation
          		 vCurrent View →
          HIPAA Health Insurance Portability and Accountability Act HIPAA is a U.S. federal law supported by implement... Clause: § 164.308(b)(1)-(3) Business associate contracts and other arrangements
          US
          Law
          		 vCurrent View →
          NIS2 NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(d) – Supply chain security, including relationships with direct suppliers/service providers
          EU
          Directive
          		 vCurrent View →
          PCI-DSS PCI DSS PCI DSS is an industry security standard maintaine... Clause: 12.8.2 – Written agreements with TPSPs are
          PCI
          Standard
          		 v4 View →
          COBIT2019 COBIT COBIT is an enterprise governance and management f... Clause: 4.5 – Monitor, Evaluate and Assess (MEA) > MEA03 – Managed Compliance with External Requirements > MEA03.01 – Identify external compliance requirements. 4.2 – Align, Plan and Organize (APO) > APO10 – Managed Vendors > APO10.03 – Manage vendor relationships and contracts.
          COBIT
          Governance Framework
          		 v2019 View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: GV.SC – Cybersecurity Supply Chain Risk Management | GV.SC-05 – Requirements to address cybersecurity risks in supply chains are established, prioritized, and integrated into contracts and other types of agreements with suppliers and other relevant third parties
          NIST
          Framework
          		 v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.17 – SYSTEM AND SERVICES ACQUISITION, 3.20 – SUPPLY CHAIN RISK MANAGEMENT; SA-4 – ACQUISITION PROCESS, SA-9 – EXTERNAL SYSTEM SERVICES, SR-8 – NOTIFICATION AGREEMENTS
          NIST
          Control Catalog
          		 vRev. 5 View →
          CIS-V8 CIS Controls CIS Controls are a prioritized set of cybersecurit... Clause: Control 15 – Service Provider Management: 15.4 – Ensure Service Provider Contracts Include Security Requirements
          CIS
          Best Practice
          		 vv8 View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC9.2 – Risk Mitigation – The entity assesses and manages risks associated with vendors and business partners.
          AICPA
          Audit Framework
          		 vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Third-Party & Supply Chain Security (TPR)
          Purpose:
          To manage the security and privacy risks associated with third-party vendors and partners.
          Scope:
          Enterprise
          View

          Parent Control Context

          Control Baseline
          Control Name:
          Third-Party Contract & Compliance Management (TPR-003)
          Summary:
          Establishes third-party contract management including contract requirements, security clauses, privacy clauses, audit rights, regulatory obligations, SLA management, compliance verification, review, maintenance, and continuous improvement.
          Business Description:
          Establish and maintain contractual, legal, security, privacy, resilience, audit, and regulatory requirements for third-party relationships, including mechanisms to verify ongoing contractual compliance.
          View