Active

Violation Reporting

The organization shall establish processes for reporting violations of the code of conduct and organizational policies, including confidential reporting mechanisms and protection for reporters. Reporting shall include availability of reporting channels, protection of reporters from retaliation, and investigation of reported violations.

Requirement ID
HRS-004-R007
Parent Control
Domain Code

Requirement Details & Guidance

HRS-004-R007 · HRS-004
Why This Requirement Exists

This requirement exists to provide confidential channels for reporting conduct or policy violations and protect reporters from retaliation, ensuring personnel security obligations are consistently defined, understood, applied, and evidenced.

Implementation Guidance

Establish and document the process to provide confidential channels for reporting conduct or policy violations and protect reporters from retaliation. Define accountable roles, applicable personnel or roles, required inputs and outputs, authorization or validation criteria, timing or triggers, exception handling, evidence and retention requirements, monitoring, reporting, review, and escalation. Apply the process consistently and in accordance with applicable legal and organizational requirements.

Practical Application & Audit Readiness

HRS-004-R007 · Field Guidance

Business Examples

    Common Audit Findings

      Common Mistakes

        Best Practices & Ownership

        HRS-004 · Recommended Approach

        Recommended Practices

          Typical Owner

          Cross-Mapped Regulatory Frameworks

          Harmonized Control Mappings
          FRAMEWORK CODE FRAMEWORK NAME & DETAILS FAMILY / CATEGORY VERSION ACTION
          ISO27001 ISO/IEC 27001 ISO/IEC 27001 specifies auditable requirements for... Clause: 7.4 – Communication
          ISO
          Standard
          v2022 View →
          IRDAI IRDAI Information & Cyber Security Guidelines IRDAI information and cyber-security requirements... Clause: §2.4-3.2 – On-Boarding and During Employment
          India
          Guideline
          vLatest View →
          RBI-CSF RBI Cyber Security Framework / Master Directions RBI cyber-security requirements and directions set... Clause: 23) User / Employee/ Management Awareness – 23.1 Security/acceptable-use policies communicated to users, employees, vendors and partners with cybersecurity education
          India
          Regulation
          vLatest View →
          SEBI-CSCRF SEBI Cyber Security & Cyber Resilience Framework SEBI’s Cybersecurity and Cyber Resilience Framewor... Clause: 1.2 GV.RR: Roles, Responsibilities and Authorities; 3.2 PR.AT: Awareness and Training
          India
          Regulation
          vLatest View →
          DORA Digital Operational Resilience Act The EU Digital Operational Resilience Act establis... Clause: Article 13(6) – ICT security awareness and digital operational resilience training
          EU
          Regulation
          vCurrent View →
          NIS2 NIS2 Directive The NIS2 Directive establishes EU-wide cybersecuri... Clause: Article 21(2)(i) – Human resources security, access control policies and asset management
          EU
          Directive
          vCurrent View →
          NIST-CSF NIST Cybersecurity Framework (CSF) The NIST Cybersecurity Framework provides high-lev... Clause: GV.RR – Roles, Responsibilities, and Authorities | GV.RR-04 – Cybersecurity is included in human resources practices PR.AT – Awareness and Training | PR.AT-01 – Personnel are provided with awareness and training so that they possess the knowledge and skills to perform general tasks with cybersecurity risks in mind PR.AA – Identity Management, Authentication, and Access Control | PR.AA-01 – Identities and credentials for authorized users, services, and hardware are managed by the organization
          NIST
          Framework
          v2 View →
          NIST80053 NIST SP 800-53 NIST SP 800-53 Rev. 5 presents control families, i... Clause: 3.14 – PERSONNEL SECURITY, 3.12 – PLANNING; PS-8 – PERSONNEL SANCTIONS, PL-4 – RULES OF BEHAVIOR
          NIST
          Control Catalog
          vRev. 5 View →
          SOC2 SOC 2 Trust Services Criteria SOC 2 is an independent examination and reporting... Clause: CC1.1 – Control Environment – COSO Principle 1: The entity demonstrates a commitment to integrity and ethical values. CC1.5 – Control Environment – COSO Principle 5: The entity holds individuals accountable for their internal control responsibilities in the pursuit of objectives. CC2.2 – Information and Communication – COSO Principle 14: The entity internally communicates information, including objectives and responsibilities for internal control, necessary to support the functioning of internal control.
          AICPA
          Audit Framework
          vLatest View →

          Parent Domain Context

          Governance Domain Baseline
          Domain Name:
          Human Resource Security (HRS)
          Purpose:
          To cultivate a security-conscious workforce and manage human-related risks.
          Scope:
          Enterprise

          Parent Control Context

          Control Baseline
          Control Name:
          Employee Code of Conduct & Ethics (HRS-004)
          Summary:
          Establishes code of conduct including ethical behavior, security responsibilities, privacy responsibilities, acceptable behavior, policy compliance, violation reporting, disciplinary process, periodic review, and continuous improvement.
          Business Description:
          Establish, communicate, and enforce a code of conduct defining expected standards of ethical behavior, information security, privacy, acceptable use, and regulatory compliance for all personnel.